Privacy Policy

Information We Collect

We collect information that you voluntarily provide when you sign up for our newsletter, inquire about a school partnership, register for a program such as Lit Squad, apply for a position, or contact our team.

Depending on the form or activity, this may include your name, email address, phone number, school or organization, inquiry details, and information relevant to program registration or an employment application.

Our website hosting provider may also process certain technical information, such as browser details, device information, IP addresses, and website activity, as described below.

How We Use Your Information

Information submitted through our website and online forms is used to respond to inquiries, provide information about TBR programs, coordinate school partnerships, manage program registrations, review employment applications, and communicate with families, educators, and community partners.

We may also use information related to website activity to understand how visitors interact with our content and improve the website and its offerings.

Email Communications

When you subscribe to The Boys' Room newsletter, we use Mailchimp to manage subscriptions and deliver updates about our programs, stories, events, and community opportunities.

Newsletter subscriptions are voluntary. You can unsubscribe from marketing emails at any time by selecting the unsubscribe link included in those messages.

Program-related communications, such as registration details or scheduling information, may be handled separately from newsletter subscriptions.

Information About Young People

TBR provides programs for young people, including students in grades 3–11. Program registration forms are intended to be completed by a parent, legal guardian, or other appropriately authorized adult.

These forms may request a student's name, grade level, school, parent or guardian contact information, and other details relevant to program participation.

Parents and guardians may contact TBR to ask questions about information provided during registration or to request a review, correction, or deletion of their child's information, subject to applicable requirements and verification of their authority.

If you believe a child under the age of 13 has submitted personal information directly through our website without appropriate authorization, please contact us at support@theboysroom.org .

Cookies and Website Information

Our website is hosted on Squarespace, which uses cookies and similar technologies to support website functionality and security. Depending on the site's enabled settings, additional technologies may be used to understand website traffic and performance.

These technologies may involve information about your browser, device, IP address, pages visited, and interactions with the website. You can manage certain cookies through your browser settings and any cookie-preference controls available on the site.

Third-Party Services

TBR uses external platforms to support website hosting, email communications, registration, and organizational operations. These include Squarespace for website hosting, Mailchimp for newsletters, and Google Forms or related Google Workspace services for certain registration activities.

Information submitted through a particular service may be processed or stored by that provider according to its terms and privacy practices. Other external websites linked from TBR, including fundraising platforms, may have their own privacy policies.

You can review the privacy information published by Squarespace and Intuit, Mailchimp's parent company .

How Information May Be Shared

Information may be accessible to TBR team members or authorized service providers who need it to carry out relevant program, communication, application, or administrative activities.

Where appropriate for program coordination, limited information may also be shared with participating schools or authorized partners. Information may be disclosed when required by applicable law or a valid legal process.

Protecting Your Information

TBR seeks to protect the personal information it handles through appropriate administrative practices and the security features of its service providers.

No website, electronic system, or method of transmitting data can be guaranteed completely secure. If you have concerns about information submitted through our website, please contact our team.

How Long Information Is Kept

How long information is retained depends on the reason it was collected, the program or organizational activity involved, and any applicable recordkeeping requirements.

You may contact TBR to inquire about information associated with you or your child, including whether a deletion request can be accommodated.

Your Choices

You can unsubscribe from newsletter communications using the link included in our emails. You may also contact us to request access to, correction of, or deletion of personal information, as applicable.

Depending on the request, TBR may need to verify your identity or your authority to act on behalf of another person before taking action.

To submit a privacy-related request, email support@theboysroom.org .

Changes to This Privacy Policy

TBR may update this Privacy Policy to reflect changes in its programs, website, technology providers, information practices, or applicable requirements.

When the policy is updated, the revised version will be posted on this page with an updated date.